About the Role
Neural Concept is building the future of AI-powered engineering software. As Assistant to the CRO, you will provide high-level executive support while helping ensure the smooth day-to-day operation of our Munich office.
You will manage the CRO’s schedule, travel, communications, and administrative processes, while also supporting office coordination and events. This is a hands-on role for someone proactive, highly organised, discreet, and comfortable managing multiple priorities in an international scale-up environment.
What You Will Do
Manage the CRO’s calendar across time zones, prioritise requests, resolve conflicts, and protect focus time.
Organise domestic and international travel, including itineraries, bookings, and last-minute changes.
Prepare meeting agendas, briefing notes, follow-ups, and internal communications.
Coordinate customer meetings, sales events, conferences, leadership meetings, and offsites.
Process and track invoices, expenses, purchase orders, and vendor requests in collaboration with Finance.
Support commercial leadership routines, including meetings, business reviews, and action tracking.
Provide general office support in Munich, including meeting room coordination, office supplies, visitor management, mail, facilities requests, and relationships with office vendors.
Help organise internal office events and ensure smooth on-the-day execution.
Proactively identify and resolve administrative, logistical, or office-related issues.
Who You Are
3+ years of experience as an Assistant, Executive Assistant, or Personal Assistant, ideally supporting a senior leader in a technology or scale-up company.
Experience managing complex calendars, travel, events, invoices, expenses, and vendors.
Strong organisational and communication skills, with excellent written and spoken English and German mandatory.
Proficient with tools such as Google Workspace, Slack, and Notion.
Autonomous, dependable, discreet, and comfortable handling confidential information.
Able to anticipate needs, manage competing priorities, and work effectively with senior stakeholders, customers, and international teams.
What You Get
A visible and varied role working closely with the CRO and executive team.
The opportunity to contribute to the growth of a global Series C company.
A collaborative, multicultural environment with talented colleagues.
Competitive compensation and opportunities for professional development.
A hybrid work model and flexible hours focused on results and impact.
The chance to help customers adopt AI-assisted engineering and make innovation faster, smarter, and more sustainable.
We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.
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